Director of Procurement Services
Job no: 497180
Position type: full-time
Location: Lewisburg, PA
Categories: Other, Finance / Business Support
Reporting to the Executive Director of Business Services, the Director of Procurement Services is responsible for the implementation, communication, ongoing administration and assessment of institutional purchasing policies and procedures. This includes the direct purchasing of goods and services, coordinating and overseeing purchasing functions of University departments, and promoting purchasing as a service-oriented activity. This position supervises the Assistant Director of Procurement/University Credit Card Program Administrator and the Business Services Assistant in the Procurement Office.
Approve and manage the relationship with all vendors. Implement a vendor/supplier risk management program for significant vendors, including a formal conflict of interest policy for vendors. Establish and maintain an active customer service function by advising and assisting departments with the acquisitions of goods and services. Continually evaluate vendor performance and explore the validity of various buying cooperatives.
Subject Matter Expert of the procurement function in the Workday system, working closely with other members of the Workday team.
Work closely with the General Counsel Office to:
• develop and maintain a vendor risk management program for significant vendors.
• develop and implement standard guidelines and procedures for legal review of contracts.
• establish documented approvals within each department for contracts/agreements in accordance with the Powers of Officers resolution
• investigate, implement and maintain an automated contract/agreement management solution.
Develop and maintain campus-wide training program for procurement policies and procedures; including an effective on-boarding training for new employees who will be responsible for purchasing functions.
Establish a comprehensive, campus-wide purchasing policy including guidance on bidding and rebidding of contracts and agreements. Encourage the periodic review and rebidding of significant contracts and agreements and provide assistance to departments with evaluating and understanding simple service contracts.
Responsible for furniture purchasing standards at Bucknell. Assist Facilities with furniture selection, budget planning, and procurement for the Furniture, Fixtures & Equipment (FF&E) component of new construction and renovations.
Responsible for all aspects of University credit card programs; including the establishment and ongoing administration of an audit function covering credit card transactions.
Responsible for disposal of University assets by working with the Finance and Facilities departments to determine appropriate disposal within established guidelines approved by the Executive Director, Business Services.
Support and work to advance Bucknell’s sustainability efforts.
Support and contribute to the University's commitment to diversity and inclusion.
•Bachelor’s Degree or the equivalent experience.
•Proficiency with various computer software applications such as ad-hoc report writers, spreadsheets, and word-processing is required
•Experience with a large ERP system required
•Ten or more years progressive procurement management experience in a complex environment.
•5 or more years supervisory experience.
•Demonstrated contract negotiation and contract management success.
•Demonstrated ability to communicate effectively in both written and oral forms.
•Exceptional customer service skills, strong attention to detail and ability to prioritize deadlines and successfully manage multiple priorities.
• Strong interpersonal skills and demonstrated ability to communicate effectively with a broad range of constituents in both written and oral forms
• Appreciation for and understanding of a mission oriented University including a focus on service and ability to work within a collaborative team environment with cross-functional teams
• Experience with large complex integrated ERP systems or relevant procurement systems.
• Previous supervisory experience
• Excellent negotiation and contract skills Advanced analytical, reporting and presentation skills
• Demonstrated commitment to diversity and inclusion
• Proficiency with desktop computer software applications such as ad hoc report writers, Excel, Word and PowerPoint
• A demonstrated results driven focus with proven problem-solving skills, and an ability to troubleshoot situations and manage multiple tasks and deadlines
•Certification in the procurement field (CPPB, CPP, CPPM)
•Related advanced degree (MBA, CPA, etc)
This is a full time, year round, benefits eligible position.
To learn more about Bucknell's benefits, click here!
Founded in 1846 and located along the banks of the Susquehanna River in historic Lewisburg, Pa., Bucknell University is an undergraduate-focused institution that stands uniquely at the intersection of top-ranked liberal arts, engineering and management programs. Our students choose from more than 60 majors and 70 minors in the arts, engineering, humanities, management, and natural and social sciences, as well as extensive global study, service-learning and research opportunities. Bucknell’s 3,700 undergraduate and 30 graduate students enjoy a low 9:1 student-faculty ratio and exceptional opportunities to collaborate with faculty mentors on scholarly and artistic projects.
Bucknell’s beautiful 450-acre campus includes first-rate facilities and is home to more than 90 percent of its undergraduate students. Student life is vibrant with about 200 student-run organizations, 27 NCAA Division I athletics teams, a robust arts culture, and a commitment among many of the students to community and global service work.
Bucknell is committed to fostering an environment that embraces diversity, equity and inclusion, and we seek candidates who will contribute to a climate that supports the growth and development of a diverse campus community. The University provides equal opportunity without regard to race, color, gender, gender identity, gender expression, sexual orientation, age, religion, national or ethnic origin, marital status, veteran status or disability in admissions, employment and in all of its educational programs and activities. We encourage individuals from historically underrepresented groups to apply.
Lewisburg (pop. 5,700) is located in central Pennsylvania and features beautiful Victorian homes, the restored art deco Campus Theatre (owned by the University), a variety of restaurants, shops and boutiques, and the Barnes & Noble at Bucknell University Bookstore. It is the seat of Union County, which has about 44,000 residents.
The city of Williamsport is about a 30-minute drive from campus, and Penn State University’s main campus is about an hour away, as is Harrisburg, Pennsylvania’s state capital. Bucknell is within a three-hour drive of New York City, Philadelphia, Baltimore and Washington, D.C.
The cost of living is low compared to that of major U.S. cities and suburbs. Bucknell’s surroundings yield fresh produce, cultural activities and events, and outstanding opportunities for outdoor activity on the Susquehanna River and in the nearby state parks and forests. The Lewisburg Area School District receives excellent reviews for its schools at all grade levels. Lewisburg Area High School consistently ranks among the top 50 high schools in Pennsylvania for SAT scores and statewide exams.
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