Scheduling and Events Coordinator

Apply now Job no: 496378
Position type: full-time
Location: Lewisburg, PA
Categories: Other

The Scheduling and Events Coordinator is responsible for the coordination of comprehensive and routine non-academic scheduling of events for University functions facilitated through the computerized scheduling system. The Coordinator is the main point of contact for general event scheduling as well as Sales & Promotions scheduling and approvals. This position plays a key role in working with student organizations and disseminating event information, training, and assisting students with the event planning process. This position supports Bucknell University's mission and upholds its quality standards of offering outstanding service.

This is a full-time position, thirty-five hours a week, full benefits, that reports to the Assistant Director of Events Management.

Job Duties:
● Facilitate requests for the calendaring and scheduling of co-curricular and social events for campus facilities. Coordinate all requirements of the event with the requestor, and identify the resources needed. Complete a reservation by following-up with requestors to finalize event requirements.
● Assure applicable approval processes are completed for events, the Sales & Promotions policy, MGMT 101, and product and poster approvals.
● Enter all calendar and scheduling data/information into the EMS scheduling system, as well as generate and distribute event confirmations and event reports.
● Support EMS Administrators with training campus users, updating facilities and resources, and creating and maintaining EMS processes and procedures.
● Facilitate and schedule requests for F.D. Brown Conference Center and CLIMBucknell Ropes courses.
● Serve as scheduling advisor, providing relevant information to individuals or groups seeking to sponsor programs regarding facilities, university policies and procedures, and other events and activities scheduled on campus. Train student groups, faculty, staff, and organizations on the current scheduling policy.
● Assist with managing Commencement and Reunion Housing.
● Assist with the execution of summer camps and conferences by scheduling and coordinating logistics for assigned summer sports camps and/or conferences.
● Support events as needed which will include occasional nights and weekends.
● Maintain working knowledge to support other aspects of the Events Management Office when needed: Transportation, Switchboard, Keys, Lost & Found, Box Office, and Guest Housing.
● Support the mission of the University and maintain high standards by providing quality service and working collaboratively. Work collaboratively with EMS office team with upgrades and changes and works proactively to find solutions for improving the system. Maintain good working relationships with other schedulers in the Provost's Office, the Athletic Department, Campus Activities and Programs, and the Weis Center.
● Maintain office confidentiality.

Diversity & Inclusion Expectation:
● Has significant prior experience working with and serving a diverse workforce and students.

Minimum Qualifications:
● High school diploma or equivalent and a minimum of 2 years of experience in providing outstanding customer service in an events coordination/management environment.
● Excellent communication skills.
● Excellent organizational skills and methodical working style.
● Project management skills.
● Positive personality who is proactive.
● Demonstrated ability to manage multiple responsibilities, to adjust priorities in a very busy environment, and work independently.
● Proficiency with computer systems, the internet, standard office systems and basic business practices.

Preferred Qualifications:
● Working knowledge of EMS
● Project management experience in a higher education setting
● Bachelor’s Degree

About Bucknell

Founded in 1846 and located along the banks of the Susquehanna River in historic Lewisburg, Pa., Bucknell University is an undergraduate-focused institution that stands uniquely at the intersection of top-ranked liberal arts, engineering and management programs. Our students choose from more than 50 majors and 60 minors in the arts, engineering, humanities, management, and natural and social sciences, as well as extensive global study, service-learning and research opportunities. Bucknell’s 3,600 undergraduate and 100 graduate students enjoy a low 9:1 student-faculty ratio and exceptional opportunities to collaborate with faculty mentors.

Bucknell’s beautiful 450-acre campus includes first-rate facilities and is home to more than 90 percent of its students. Residential life is vibrant with about 150 student-run organizations, 27 NCAA Division I athletic teams, a robust arts culture, and a strong student commitment to community and global service work.

Bucknell is committed to fostering an environment that embraces diversity, equity and inclusion, and we seek candidates who will contribute to a climate that supports the growth and development of a diverse campus community. The University provides equal opportunity without regard to race, color, gender, gender identity, gender expression, sexual orientation, age, religion, national or ethnic origin, marital status, veteran status or disability in admissions, employment and in all of its educational programs and activities. We encourage individuals from historically underrepresented groups to apply.

The Community

Located in central Pennsylvania, Lewisburg features a variety of restaurants, beautiful Victorian homes, the restored art deco Campus Theatre (owned by the University), charming shops and boutiques, and the Barnes and Noble at Bucknell University Bookstore. About 33,000 residents live in the region.

The city of Williamsport is about a 30-minute drive from campus, and Penn State University’s main campus is about an hour away, as is Harrisburg, Pennsylvania’s state capital. Bucknell is about three hours from New York City, Philadelphia, Baltimore and Washington, D.C.

The cost of living here is low compared to that of major U.S. cities and suburbs. Bucknell’s surroundings yield fresh produce, cultural activities and events, and many opportunities for outdoor activity on the Susquehanna River and in the nearby state parks and forests. The Lewisburg Area School District receives excellent reviews for its schools at all grade levels. Lewisburg Area High School is consistently ranked among the top 50 high schools in Pennsylvania for SAT scores and statewide exams.

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