Careers at Bucknell

Academic Assistant, Theatre & Dance

Apply now Job no: 496135
Position type: full-time
Location: Lewisburg, PA
Categories: Academic Affairs, Clerical / Support

The Academic Assistant is responsible for broad oversight in administering the department including clerical, student support and faculty coordination duties including events and special projects. May perform duties of a sensitive and confidential nature. This position reports to the faculty Department Chair and works under the coordination of the Lead Academic Assistant. May supervise student workers.

This is a full-time, 12-month, non-exempt, benefits eligible position.

Job Duties: 

- Provides administrative support overseeing daily operations of the department including purchasing supplies and maintaining inventory, processing purchase orders, maintaining confidential records, assembling course materials, modifying course catalog, and preparing brochures and other department-related tasks. Serves as the department’s key coordinator.
- Serves as the main point of contact for operations of the department both internally and externally to the University including relevant policies and procedures. Demonstrates exceptional customer service skills such as tact, professionalism, teamwork and friendliness.
- Coordinates special events for department including symposia, conferences, field trips, performances, etc. Arranges student and guest speaker travel; processes honorariums. Coordinates preparation, setup and logistics for these events/functions.
- Administers the department/unit's budget, including monitoring and tracking expenses for items paid and pending payment, budget reconciliation, resolving issues, and assisting with developing budget projections, collecting information for budget development. Ensures accuracy and compliance with approved budget. Processes purchase orders, check requisitions, and travel advances.
- Arranges and processes payroll records and stipends for students and assistants working for the department.
- Schedules and summarizes confidential student course evaluations (may include proctoring).
- Assists with faculty orientation and office set up. Assists with tenure reviews (and others as necessary to department and college) including, but not limited to, coordination of student and DRC comments.
- Responsible for the administrative support for faculty recruitment search procedures, including online search, travel arrangements and schedules for interviews. Processes all materials (postings, applicant files, etc.) for department searches. Serves as the liaison with Human Resources in searches.
- Plans own workload, prioritizing key tasks, and ensures the appropriate allocation of time and effort to proactively achieve the required results while working independently.
- Supports accreditation and assessment reviews.
- Performs all duties and responsibilities using current processes, applications, and technology.

Department Specific Duties - 
- Secures royalties and order scripts for all theatre productions including Musical Productions. Musicals are large-scale productions and are therefore produced every two years. The Academic Assistant acquires perusal and rental copies of librettos, etc. and collects and returns rented materials on time.
- Facilitates the archiving of all production DVD’s, programs and posters.
- Prepares and maintains files on all peer/external reviewers (outside reviewers who review all productions). Maintains hard copies and a list of all theatre production reviews and dance production reviews submitted. Scans and emails to appropriate faculty/staff.
- Coordinates processes around guest artists and peer production reviewers, including contracts, housing, travel, key drop off, student ambassadors, etc.

Minimum Qualifications: 
- High school diploma/GED and two to three years of administrative/office experience
- Computer and software knowledge including word processing, spreadsheet, email and calendaring applications
- Strong written and verbal communication skills
- Exceptional customer service skills, strong attention to detail and ability to prioritize deadlines and successfully manage multiple priorities
- Ability to handle sensitive confidential information in a responsible and appropriate manner
- Proactive approach to projects, problem solving, communication needs, and planning
- Must be able to work independently as well as in a team environment
- Demonstrated ability to positively interact with a wide range of individuals and a commitment to diversity and inclusiveness
- Ability to adapt to the ever-changing needs of an educational environment (new technology, policies, personnel, procedures, etc.) including the willingness to develop and apply new skills

Physical Demands: 
- Ability to lift and carry up to 25 lbs
- Must be able to remain in a stationary position for extended periods of time. Sit at computer and use mouse and keyboard for long periods of time.
- Must be able to move about the office to access file cabinets and office machinery such as copiers and printers.
- Work in a demanding environment with multiple competing deadlines and frequent interruptions.

About Bucknell

Founded in 1846 and located along the banks of the Susquehanna River in historic Lewisburg, Pa., Bucknell University is an undergraduate-focused institution that stands uniquely at the intersection of top-ranked liberal arts, engineering and management programs. Our students choose from more than 50 majors and 60 minors in the arts, engineering, humanities, management, and natural and social sciences, as well as extensive global study, service-learning and research opportunities. Bucknell’s 3,600 undergraduate and 100 graduate students enjoy a low 9:1 student-faculty ratio and exceptional opportunities to collaborate with faculty mentors.

Bucknell’s beautiful 450-acre campus includes first-rate facilities and is home to more than 90 percent of its students. Residential life is vibrant with about 150 student-run organizations, 27 NCAA Division I athletic teams, a robust arts culture, and a strong student commitment to community and global service work.

Bucknell is committed to fostering an environment that embraces diversity, equity and inclusion, and we seek candidates who will contribute to a climate that supports the growth and development of a diverse campus community. The University provides equal opportunity without regard to race, color, gender, gender identity, gender expression, sexual orientation, age, religion, national or ethnic origin, marital status, veteran status or disability in admissions, employment and in all of its educational programs and activities. We encourage individuals from historically underrepresented groups to apply.

The Community

Located in central Pennsylvania, Lewisburg features a variety of restaurants, beautiful Victorian homes, the restored art deco Campus Theatre (owned by the University), charming shops and boutiques, and the Barnes and Noble at Bucknell University Bookstore. About 33,000 residents live in the region.

The city of Williamsport is about a 30-minute drive from campus, and Penn State University’s main campus is about an hour away, as is Harrisburg, Pennsylvania’s state capital. Bucknell is about three hours from New York City, Philadelphia, Baltimore and Washington, D.C.

The cost of living here is low compared to that of major U.S. cities and suburbs. Bucknell’s surroundings yield fresh produce, cultural activities and events, and many opportunities for outdoor activity on the Susquehanna River and in the nearby state parks and forests. The Lewisburg Area School District receives excellent reviews for its schools at all grade levels. Lewisburg Area High School is consistently ranked among the top 50 high schools in Pennsylvania for SAT scores and statewide exams.

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