Careers at Bucknell

Accounts Payable Specialist

Apply now Job no: 496112
Position type: full-time
Location: Lewisburg, PA
Categories: Finance / Business Support

The Accounts Payable Specialist is responsible for the day to day operations of the Accounts Payable function in the Finance Office. This position reports directly to the Director of Disbursement Services and works closely with the Associate Controller-Financial Services and other Finance staff. A familiarity with all areas of the Finance Office and an appreciation of their interdependence is required.

Job Duties:
• Responsible for maintaining the daily operations of the Accounts Payable function, including, but not limited to:
 - Preparing invoices and disbursement requests for payment by deadlines.
 - Reviewing purchase orders with payments.
 - Printing and disbursement of accounts payable checks, direct deposits, credit cards, wires and international payments.
 - Updating accounts payable check ledger.
 - Reviewing and monitoring the travel and expense report/reimbursement process and approving expense reports.
 - Filing of all related source materials.
 - Creating and maintenance of all Accounts Payable Files including the W-9 and W-8 information for vendor type and tax ID; updating vendor profile and related information in the university’s enterprise system; scanning documents to maintain document retention archives.
 - Entering invoices and check/ACH/wire requests into the Accounts Payable computer system.
 - Utilizing the procurement credit card for payment of invoices and supplier invoice requests when appropriate. Preparing related weekly and monthly reports.
• Act as a resource to University departments and outside vendors, while providing prompt, courteous and accurate service.
• Provide recommendations and develop proposals for process improvement solutions.
• Oversee the month end closing process including account reconciliations.
• Develop, gather, organize and disseminate a variety of information and reports.
• Oversee the vehicle title registration and renewal process.
• Assist with travel and project card processes including reconciliations, document review and other related tasks.
• As needed, participate in monthly and fiscal year end closings, including but not limited to, prepaid invoices, accounts payable documentation and processing.
• Support and contribute to the University's commitment to diversity and inclusion.
• Assist in other areas as needed and perform other duties as assigned by the Director of Disbursement Services including telephone answering; e-mail; filing; duplicating; mail distribution, etc.

Minimum Qualifications:
• Associate’s Degree in accounting or related field
• Three years of experience in electronic accounts payable processing
• Experience and knowledge of general ledger account reconciliations including month end closing processes
• Familiarity with accounting, income taxation issues, 1099 preparation and filing.
• Proficiency with Microsoft Office, including Excel and Word and ability to develop reports.
• Ability to accurately enter large volumes of alpha/numeric data into a computerized system.
• Strong written and oral communication skills as this position requires regular communication with internal and external customers.
• Good organizational skills; ability to multi-task and learn new skills.
• Ability to handle confidential data and work in a team environment.

About Bucknell

Founded in 1846 and located along the banks of the Susquehanna River in historic Lewisburg, Pa., Bucknell University is an undergraduate-focused institution that stands uniquely at the intersection of top-ranked liberal arts, engineering and management programs. Our students choose from more than 50 majors and 60 minors in the arts, engineering, humanities, management, and natural and social sciences, as well as extensive global study, service-learning and research opportunities. Bucknell’s 3,600 undergraduate and 100 graduate students enjoy a low 9:1 student-faculty ratio and exceptional opportunities to collaborate with faculty mentors.

Bucknell’s beautiful 450-acre campus includes first-rate facilities and is home to more than 90 percent of its students. Residential life is vibrant with about 150 student-run organizations, 27 NCAA Division I athletic teams, a robust arts culture, and a strong student commitment to community and global service work.

Bucknell is committed to fostering an environment that embraces diversity, equity and inclusion, and we seek candidates who will contribute to a climate that supports the growth and development of a diverse campus community. The University provides equal opportunity without regard to race, color, gender, gender identity, gender expression, sexual orientation, age, religion, national or ethnic origin, marital status, veteran status or disability in admissions, employment and in all of its educational programs and activities. We encourage individuals from historically underrepresented groups to apply.

The Community

Located in central Pennsylvania, Lewisburg features a variety of restaurants, beautiful Victorian homes, the restored art deco Campus Theatre (owned by the University), charming shops and boutiques, and the Barnes and Noble at Bucknell University Bookstore. About 33,000 residents live in the region.

The city of Williamsport is about a 30-minute drive from campus, and Penn State University’s main campus is about an hour away, as is Harrisburg, Pennsylvania’s state capital. Bucknell is about three hours from New York City, Philadelphia, Baltimore and Washington, D.C.

The cost of living here is low compared to that of major U.S. cities and suburbs. Bucknell’s surroundings yield fresh produce, cultural activities and events, and many opportunities for outdoor activity on the Susquehanna River and in the nearby state parks and forests. The Lewisburg Area School District receives excellent reviews for its schools at all grade levels. Lewisburg Area High School is consistently ranked among the top 50 high schools in Pennsylvania for SAT scores and statewide exams.

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